Project Management Assistant

Location: Grande Prairie, Alberta, Canada

PROJECT MANAGEMENT ASSISTANT

Key Role


Provide administrative support to Ops Solutions business unit Project Managers and field level employees to help ensure success on each project.

Responsibilities

  • Assist the Operations Solutions Coordinator & Manager to meet the Health, Safety and Environmental goals of the business unit
  • Preparation, processing, and review of project documents, field tickets, service orders and work orders related to current jobs
  • Ensure all 3rd party invoices are received and processed by deadlines
  • Review time cards and field tickets for billing accuracy
  • Communicate with Management, Field Staff, Customer Representatives
  • Compiling and verifying information, preparing correspondence and data entry
  • Assist with the coordination of vehicle and equipment maintenance, ensuring appropriate documentation and other records are retained and filed
  • Assist field staff by troubleshooting problems/issues of an administrative nature such as field data, computers, log books, daily activity reports or timesheets
  • Seek opportunities to improve the efficiency and productivity of processes, systems, and equipment within business unit
  • Managing schedules and coordinating travel arrangements
 

Competencies

  • Analytical thinking
  • Data entry accuracy
  • Attention to detail
  • Initiative
  • Team work
  • Administrative and clerical skills
  • Interpersonal skills
  • Communication skills
  • Ability to work under stress and manage competing demands
  • Adaptability
  • Energetic and enthusiastic
  • Oil and gas facility knowledge

Qualifications

  • Administrative degree, diploma or certificate (or equivalent experience)
  • Certificate in MS Office Suite (or equivalent experience)
  • Project management software training (or equivalent experience)

Physical Requirements

  • Must be able to pass a pre-employment drug and alcohol screening
  • Must possess a clean driver’s abstract and have reliable transportation
  • Position requires long periods of sitting at a desk, typing, viewing computer screen etc.
  • May require visiting sites in the field and obtaining associated safety certification
 
 
this job portal is powered by CATS